Lysander offices have a little more space thanks to the efforts of Town Clerk Gale Grice.
On Saturday April 25, Grice and her deputy clerk, Mary Peterson, brought roughly 40 boxes of old town records to Alliance Bank's third annual Community Shred Day to be destroyed. Peterson, whose responsibility includes administration of town records, mentioned the event to Grice because of the increasing amount of records that needed to be destroyed.
As records are inventoried, they are then stored in boxes, labeled and organized by department onto shelves in a fireproof vault at the town hall. Records labeled with a disposal year are destroyed as time permits to allow space for new records to be stored. Due to cutbacks in 2007, the town eliminated funding for a part-time records clerk who was responsible for shredding unneeded documents. The result was a build up of records in the vault.
Grice said it takes approximately two hours to shred one box of records (taking into consideration the removal of paper clips, removing records from binders, etc.) on the small commercial shredder located in the clerk's office. Combined with a $10.50 per hour rate for the former records clerk position, Grice estimated she and Peterson saved the town more than $800. Not to mention the event at Alliance Bank destroyed the town documents in a little more than an hour.
"It was a perfect opportunity to save taxpayer money and alleviate the overcrowded problems where the records were being stored," Grice said.
Grice said she was initially concerned Alliance wouldn't be able to handle the quantity of papers the town needed shredded, but was reassured by bank officials that it wouldn't be a problem.
"They welcomed the opportunity to service the town as [we have] been clients of theirs for many years," Grice said.
With the assistance of the Lysander Highway Department in loading and securing the boxes onto a town truck, Grice and Peterson volunteered their Saturday morning to safely dispose of the records.
Alliance Bank, located on Route 57 in Liverpool, hosts the event once a year for the community. A wood chipper is used to shred paper, folders and binders, which are then recycled for use in household products.
Mary Peterson (right) assists an Alliance Bank volunteer in shredding unneeded Lysander documents during the facility's annual Community Shred Day.