Manlius: Procurement policy examined

For workers of the Village of Manlius, obtaining needed supplies and equipment can be a long process. Currently two quotes, and an approval, must be given for any purchase greater than $250 that will come from taxpayer money. At its Oct. 23 meeting, the Manlius Village Board examined raising the amount from $250 to $1,000.

The current policy is that for any purchase contracts, of $250 and up, two different quotes need to be obtained. These proposals and quotes are then reviewed. The board can then either approve or deny them.

The raise was cause for debate. The trustees had differing opinions on what the new amount should be.

Town clerk/treasure Bryan Gazda said the amount of $250 is too low, and that most municipalities have an amount closer to $1000. Trustee Eric Krouse said that he would like to see it raised so that people could get what they need without having to go through the two-quote process, but he feels that the new $1,000 proposal is too high. He would like to see the rate change with the level of inflation.

Trustee Natalie Miner said that she would like a public hearing held to discuss the possible changes. She said $250 may not seem like a lot of money, but she still thinks the public should have a say in any changes that takes place. Trustee Harold Hopkinson said he would like to see the amount change because with inflation it should have been changed every year to keep the value the same through changing markets.

Presently, the amount is governed by local law, and a public hearing would need to be held to decide if a vote could be held to change it. Hopkinson said that most municipalities do not have it as a local law, and instead have it as a policy. The possibility of revising the local law with a vote was discussed. The board will look further into this matter at its next meeting.

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